Abstract
When clients request samples of Ganoderma lucidum (Lingzhi) raw materials, the accompanying technical documentation plays a decisive role in the evaluation and qualification process. This article outlines the key documents that must accompany Reishi mushroom extract samples, including certificates, specifications, testing reports, regulatory compliance, and formulation guidance.

Introduction

Product sampling is a critical phase in the procurement of functional raw materials. For Ganoderma extract, clients rely not only on the physical sample but also on a suite of technical documents to evaluate quality, compliance, and formulation compatibility. Incomplete or vague documentation can delay approvals, while thorough documentation accelerates the path to purchase and integration into final products.

Why Documentation Matters

• Ensures Regulatory Compliance: Many countries require technical files for import, especially for herbal extracts.

• Validates Product Claims: Active content, origin, and certifications must be verifiable.

• Facilitates Internal QA/QC Review: Especially in GMP environments

• Reduces Sampling Cycle Time: Clear documents allow for rapid evaluation

Core Technical Documents Required for Lingzhi Sampling

1. Certificate of Analysis (COA)

A batch-specific report that confirms active ingredient levels, safety, and quality standards.

Key fields in a COA:

• Polysaccharide content (%), triterpenoid level (%), moisture (%)

• Heavy metals (Pb, Cd, Hg, As), microbial profile

• Residual solvents (ethanol, methanol)

• Testing methods (e.g., UV, HPLC, ICP-MS)

• Date of testing, lab accreditation, analyst signature

A credible COA is indispensable when evaluating a Ganoderma lucidum extract sample.

2. Product Specification Sheet

Defines the physical and chemical properties of the sample.

Should include:

• Botanical name: Ganoderma lucidum

• Plant part used: Fruiting body / mycelium / spores

• Appearance: Color, texture, solubility

• Mesh size (for powders)

• pH range (for liquids)

• Recommended storage and shelf life

• Application suitability: e.g., beverages, capsules, skincare

It gives the client a “quick look” reference for decision-making.

3. MSDS (Material Safety Data Sheet)

Mandatory for global trade and safety compliance.

Includes:

• Product hazards and toxicity data

• First aid and handling measures

• Fire and spill response

• Transportation classification (non-hazardous for Reishi mushroom extract)

• Regulatory identifiers (CAS number, REACH status)

This is especially important for customs clearance and in-lab handling.

4. Technical Data Sheet (TDS)

Similar to the spec sheet but focused more on functional and formulation data.

Details may include:

• Solubility rate (cold vs hot water)

• Flavor and odor characteristics

• Extraction process (e.g., water, ethanol, dual-phase)

• Assay method summary

• Recommended dosages and synergy with other ingredients

A strong TDS helps formulators integrate Lingzhi extract into finished products.

5. Regulatory Certificates and Compliance Declarations

Common documents include:

• Organic Certification (USDA, EU, JAS)

• Non-GMO declaration

• Allergen-free statement

• BSE/TSE-free statement

• Vegan / Halal / Kosher certifications

• Pesticide residue compliance

• Residual solvent status per ICH Q3C

These help clients assess regional eligibility and support label claims.

6. Stability Data or Expiry Projection

Though not always required at sample stage, stability data enhances trust.

Should show:

• Real-time or accelerated stability data (6-12 months)

• Active content degradation rates

• Suggested storage and estimated shelf life (usually 2-3 years for Ganoderma extract)

7. Sourcing and Traceability Statement

A brief overview of:

• Geographic origin of the Ganoderma material

• Cultivation method (wild, organic, indoor)

• Batch traceability

• Harvest and processing timeframes

Helps brand clients meet clean-label and sustainability goals.

Optional But Valuable Documents

• Formulation Prototypes: Sample applications like drink blends or capsules

• Analytical Chromatograms: HPLC/UV chromatograms supporting COA data

• Client Questionnaire Forms: Pre-formatted templates to capture client preferences

Packaging & Labeling Requirements for Samples

Ensure:

• Batch number clearly labeled

• Sample is sealed and accompanied by QR-coded datasheet (if possible)

• Packaging protects from light and moisture (e.g., aluminum pouch)

Case Example

A skincare manufacturer in Germany requested a dual-extracted Ganoderma extract rich in triterpenoids. Along with the sample, the supplier provided a full technical dossier, including an MSDS, organic certificate, and HPLC chromatograms. The client approved the material in 5 days and issued a 12-month contract—highlighting how complete documentation accelerates conversion.

Conclusion

When providing Ganoderma samples to clients, the accompanying documentation is as important as the extract itself. A professional, comprehensive technical package not only facilitates evaluation and approval but also builds credibility and readiness for long-term partnerships. Suppliers offering well-documented Ganoderma extract samples are more likely to stand out in a competitive, quality-conscious market.

Read More:

Comparative Analysis of Ganoderma Raw Material Composition by Origin: Red Reishi (Chizhi) vs Purple Reishi (Zizhi)